One live view across every venue. Square, Table Check, and prepaid events merged automatically, revenue recognized on the event date, and an AI assistant you simply ask, in English or Japanese. The manual merge, gone.
Every period, your true sales number is rebuilt manually. Nika pulls the Square figure, Erika adds the prepaid bookings, and the two are merged by hand across five venues into a single workbook. That workbook is now the most important financial document in the company, and the most fragile.
I take the Square sales number, then Erika tells me the pre-bookings, and I put it together manually.
The reconciliation this dashboard removesSquare POS, Table Check, and prepaid invoices each hold a piece of the truth. The only place they ever meet is a spreadsheet someone fills in by hand, so the group number is only ever as current and as correct as the last manual merge.
Square is cash-basis. A May event paid in April is recorded in April, with no native way to move it. For a business built on prepaid events, your busiest event months read wrong until someone corrects them by hand at close.
Prepaid invoices never appear in Item Sales, so they hide. A service charge sat misfiled under Tax for months on one venue. Nobody sees these until the numbers are pulled apart manually, one venue at a time.
The result is hours of manual work every period, a year-end close built on numbers that have to be corrected before they can be trusted, and no single source of truth a management meeting can rely on in real time. At five venues and growing, that gap only widens.
A complete revenue-reporting system, not a single report. Every capability below ships across all five venues, in English and Japanese.
Itemized sales, payments, invoices, and service charges read from every location at source, read-only. The prepaid invoices that vanish from Item Sales today are captured.
Each prepayment stamped with its event date and recognized in the month it happens, while Square's cash record stays intact.
Reservations merged with POS and invoices, with a clear source on every row: POS, Table Check, or prepaid invoice.
Daily, weekly, and monthly by venue, with daily averages and percentage mix. Your workbook recreated live, with no hand entry and no #REF!.
Variance per venue and for the group, against targets you set, recomputed live instead of patched in a formula.
Quantity and sales by product, so your best and slowest sellers are visible per venue and across the group.
Inventory tracking, monthly reconciliation, and merchandise cost-versus-sales, in the same view as the revenue.
Every deposit and prepaid event tracked to its booking and its event date, so nothing is recognized twice or lost.
Square reconciled every month and a close-ready year-end pack assembled for your accountants at Seven Sense.
A summary your management meeting reads at a glance, with the detail underneath it. Final formats lock to your templates in week one.
| Venue | Net sales | Daily avg | vs budget | Top source |
|---|---|---|---|---|
| Tokyo Confidential | 2,800,000 | 400,000 | +6% | POS |
| Niseko Confidential | seasonal | - | - | Closed |
| Cedros | 1,150,000 | 164,000 | -8% | Table Check |
| Venue 4 | 1,400,000 | 200,000 | +3% | Invoices |
| Venue 5 | 1,720,000 | 246,000 | +11% | POS |
| Group | 7,070,000 | 1,010,000 | +5% | balanced |
Figures illustrative. Venue-agnostic by design: a location is added or removed in minutes, so seasonal and changing venues never force a rebuild.
This is the heart of it. A prepaid event is cash in one month and value delivered in another. Square only ever shows you the cash month, so the months your venues are actually busiest read wrong, and your year-end close is off until someone fixes it by hand. We close that gap automatically.
| Booking | Amount | Paid (cash) | Event date | Recognized in |
|---|---|---|---|---|
| Private buyout | 600,000 | April | May 20 | May |
| Corporate event | 880,000 | May | Jun 28 | June |
| Group dinner | 240,000 | June | Jul 05 | July |
Revenue lands in the period it was earned, so the close is right the first time, not after a manual deferral pass.
See how each venue really performed in the month the events happened, not the month a card was charged.
Cash month and event month together, always reconciled to Square. The manual merge disappears.
On top of the dashboard sits an AI assistant you simply talk to, in English or Japanese. No filters to learn, no spreadsheet to build. It turns the dashboard from a report you read into a partner you ask.
The written summary your management meeting needs, generated from the live numbers, ready for you to edit.
A venue below budget, a prepayment not yet recognized, or a service charge drifting back under Tax. Surfaced, not discovered at close.
Every answer, summary, and report available in English and Japanese, for whoever is reading.
Live before your year-end close, validated against your real numbers with Eman so every figure ties out before it goes live.
Square + core reports
The differentiators
Inventory + year-end
This is the shape of the engagement. A week-by-week work plan, with specific deliverables and review points, is drawn up together at kickoff.
The three-month frame is built around your year-end close. Where a piece is ready sooner, it ships sooner, so you are never waiting on a calendar.
Built on infrastructure you own, with access you can revoke, and it never writes back to your point-of-sale or reservation systems.
The dashboard, the code, the data, and the Square and Table Check connections sit under your accounts from day one. No source-code hostage. Hand it to anyone else to maintain later.
It reads from Square and Table Check. It never changes a transaction, an item, or a reservation. Your live systems are untouched.
Least-privilege access you grant and can revoke, on fast, low-cost cloud infrastructure. No data leaves your control.
I am in Ebisu, the same neighborhood as your office. A sit-at-the-screen partnership with Nika and Eman, not an offshore ticket queue.
Comparable custom multi-venue dashboards in Japan run ¥1,000,000 to ¥5,000,000 to build. This is offered at a Founding Partner rate, roughly half the value of the scope, for a first project together.
Hosting, data refresh, monitoring, the AI assist kept running, and minor adjustments. Intentionally light, because the heavy build is done.
New venues, the Singapore entity, a reservations or voice concierge, or new reports are quoted as their own small projects. You only ever pay for what you ask for.
No long lock-in. If it is not working, you stop.
Dashboard, code, data, and connections, in your accounts from day one.
It never writes to or changes your POS or reservation data.
Every figure checked with your team so the numbers are trusted from day one.
Not a signature today. Just a yes on the model. If it is a yes, here is exactly what happens next.
Code, data, connections, day one
Reporting in front of you in month one
In Ebisu, sitting at the screen with you
Nalu Camanse, Founder · nalu@lonelypine.ai · A unified revenue reporting dashboard for Eat Me K.K. · June 2026